Do you have a gazillion things to do and don’t seem to get anything done? I was having this problem and I found a solution that works for me. I’ve divided my day into work zones. I’ve tried everything I read about and this seems to work the best for me.
I usually get in the zone and work in two hour increments early in the day so that’s how I divided my morning. After noon my attention span isn’t as long so I use hour and a half increments. You can play around with the lengths of time and see what works best for you. You can also set reminders on your phone or calendar so you know when it’s time to change tasks. By working in this way I stopped putting off the things I didn’t want to do. Like most things once you get started you will see that the task isn’t as bad as you thought it would be and you can just get it done and go on to the next thing.
I get to work at 7:30. I spend the first 30 minutes checking voicemail, checking email and lining out the important things I need to accomplish.
From 8:00 to 10:00 I work on my most important tasks and the tasks I have been putting off. These are not my daily tasks. These are all the extra things that get delegated to me. I get my stack of special things that need to be done set and start with the first one. I don’t think about whether or not I should do it, I just do it and move on to the next thing. I usually stop and take a 5 to 10 minute break about 10:00 to stretch my legs and refill my water bottle.
From 10:00 to 12:00 I work on my every tasks. In my case I’m in purchasing so I work on orders. Since these are tasks I do everyday I don’t have to think about them as much and so I don’t need my optimum morning brain power.
At 12:00 I take a 15 minute break and eat a snack and read something.
After my break I continue to work on my daily tasks until 1:30 when I go to lunch. I go to lunch late because everyone else has already had lunch and I can have quiet time. I’m an introvert and I need quiet time. I usually read something entertaining or business related during lunch. If you are an extrovert you might schedule your lunch so that it coincides with your coworkers. You might get energized being around others. During your lunch hour do whatever you need to do to refuel yourself to get through the rest of your day.
From 2:30 to 4:00 I finish up any daily work I didn’t complete before lunch. When I’m done with that if I still have time left in my zone I go back to my special pile that I worked on during the 8:00 to 10:00 zone. At 4:00 I take a 15 minute break and usually read something. I use this time to come out of the work zone and start thinking about my evening. After my break I finish up any small tasks that can be done in five minutes or less and get them out of the way. These are usually pretty mindless tasks that just need to get done.
From 4:30 to 5:00 I clean up my desk, make sure nothing urgent has come through on email and gather my items to go home.
I’ve found that having a set schedule or work zones through the day helps me stay on task and helps me know what I should be doing and when I should be doing it.
Give it a try and let me know if it works for you.